A new software solution, DataColl8, has been launched to revolutionise data management in the legal sector by automating the extraction, conversion, and movement of information. The platform is designed to reduce reliance on manual data entry, minimise errors, and improve operational efficiency for law firms and conveyancers, with plans to expand into other sectors in the future.
The software, developed by Kevin Tunnicliffe, Keith Ahmed, and Tom Bailey, automates key processes such as filing AP1s, submitting stamp duty returns to HMRC and HMLR, and processing mortgage offers. These functions aim to streamline tasks and reduce requisitions.
Tom Bailey, managing director of DataColl8, said: “Having worked closely with busy law firms for the last seven years through Post Partner, it became clear that the natural evolution of ‘information management’ is to help firms extract and move specific data items from documents directly to where they need to be, as efficiently as possible. This is precisely what DataColl8 does across a growing number of document types, thereby automating previously arduous and poorly performed tasks.”
He added: “Whilst the allocation and indexing of documents, which is Post Partner’s stock-in-trade, will remain important, the automatic capture and movement of specified data is likely to be transformational for law firms, and other sectors too, for decades to come.”
Kevin Tunnicliffe highlighted the advantages for law firms, stating: “I am delighted to be involved in the development and launch of DataColl8, which will heavily reduce the manual data entry tasks in the daily processes for law firms and conveyancers. Having Sort Legal as both the primary beneficiary and also the testing ground for DataColl8 is a huge advantage.”
“We are looking to use DataColl8 to replace manual data entry in as many areas as possible. The tools we are developing with Tom are simply more efficient, more accurate and more reliable than a human doing those same tasks manually and will enable our people to be redeployed to more rewarding higher-value tasks,” Tunnicliffe added.
The developers aim to extend DataColl8’s functionality beyond the legal and financial sectors, with the goal of transforming data management across a range of industries.
