Astor Media Ltd (“Astor Media”, “we”, “our”, or “us”) operates The Intermediary, a brand of Astor Media Ltd. We are committed to safeguarding your personal data and ensuring compliance with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018.
This privacy notice explains how we collect, use, and protect your personal information when you interact with The Intermediary through our website, publications, events, and services.
1. Who we are
Astor Media Ltd is the data controller for The Intermediary. Our registered office is 31-35 Kirby Street, London, EC1N 8TE. We are registered in England and Wales (Company No. 13949478) and our VAT registration number is 406573988.
For any data protection queries, contact us at:
Email: [email protected]
Address: Data Protection Officer, Astor Media Ltd, 31-35 Kirby Street, London, EC1N 8TE
2. What information we collect
We may collect and process the following types of personal data:
- Contact information: Name, email address, phone number, and postal address.
- Professional information: Job title, company name, and industry details.
- Usage data: IP address, browser type, access times, and pages visited on our website.
- Marketing preferences: Your choices regarding how we communicate with you.
- Event participation data: Information provided when registering for or attending our events.
- Editorial submissions: Personal data included in content submissions or correspondence.
3. How we collect your information
We collect information through:
- Direct interactions (e.g., when you fill out forms, subscribe to newsletters, or contact us)
- Automated technologies (e.g., cookies and analytics tools when you visit our website)
- Third-party sources (e.g., public directories, event partners, or industry databases)
4. How we use your information
We process your personal data to:
- Provide and manage our publications, events, and services
- Communicate with you regarding subscriptions, updates, and relevant industry news
- Respond to enquiries or support requests
- Improve our website and services through analytics
- Conduct marketing activities where you have provided consent or where legally permitted
- Comply with legal obligations and protect our legal rights
5. Legal basis for processing
We rely on the following legal grounds for processing your personal data:
- Consent: When you have given clear permission for us to process your data for a specific purpose.
- Contract: Where processing is necessary for the performance of a contract or to take steps at your request before entering into a contract.
- Legal obligation: To comply with legal requirements.
- Legitimate interests: For business purposes that do not override your privacy rights, such as improving services or marketing to business contacts.
6. Data sharing
We do not sell your personal data. We may share information with:
- Service providers (e.g., IT providers, mailing platforms, and analytics services) under strict confidentiality agreements
- Event partners or sponsors (only where you have consented or where it is necessary for participation)
- Legal or regulatory authorities where required by law
All third-party processors are obligated to protect your data in line with GDPR requirements.
7. International data transfers
Where personal data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as standard contractual clauses or transfers to countries with adequate data protection laws.
8. Data retention
We retain your personal data only as long as necessary to fulfil the purposes for which it was collected or to comply with legal obligations. Retention periods may vary depending on the data type and processing purpose.
9. Your rights
Under GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate information
- Request erasure of your data (where applicable)
- Object to processing or request restriction of processing
- Data portability (receive data in a structured, commonly used format)
- Withdraw consent at any time (where processing is based on consent)
- Lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk
To exercise your rights, contact us at [email protected].
10. Cookies and tracking technologies
Our website uses cookies to enhance user experience and analyse site traffic. You can manage cookie preferences through your browser settings.
11. Changes to this privacy notice
We may update this notice to reflect changes in our practices or legal requirements. Updates will be posted on this page with the revised date.
Contact us
If you have any questions or concerns about this privacy notice or how we handle your data, contact us at:
Email: [email protected]
Address: Data Protection Officer, Astor Media Ltd, 31-35 Kirby Street, London, EC1N 8TE
Our priority is safeguarding your privacy and ensuring transparency in how we use your data.
